Create An Incident
Create An Incident
In IFS navigate to Human Resources\Health and Safety\Incident Reporting
As with other IFS modules you can select the Incident option from the menu and go directly to the entry form or select the Incidents option to pull up a list of incidents to search
Once you are on the entry form click the plus sign on the toolbar to add a new incident, you will then see several fields highlight. These are the required fields for the initial entry
Required fields
Incident Case Reference Name – This is a short description/name of the incident.
Detail Description – A detailed description of the incident.
Incident Class – Safety or Environmental.
Incident Type – Select an item from the list of options, the list will be based on what you picked for Incident Class.
Incident Category – Select one or more options from this list.
Incident Date/Time – The date and time the incident occurred.
Crew – The crew working when the incident occurred.
Shift – Day or Night
Person In Charge – For a Nucor incident this will be the TM’s supervisor, for a contractor incident this would be the Nucor TM overseeing the job or contractor group. This must be someone with an IFS user ID, press F8 to get a list of names.
Coordinating Department – The department that will be coordinating the incident investigation and resolution(s).
Contractor Company – This is required if the Contractor Incident checkbox is checked. This will need to be selected from a list of suppliers in IFS. With your cursor in the field you can use the list of values option from the toolbar or press F8 to get a searchable list.
Investigation Leader – For contractor incidents this is required and should be whoever led the investigation for the contractor, for Nucor incidents this can be left blank or can be used if the investigation leader is someone other than who is shown in the Person In Charge field.
Investigation Date – This will only be required once the incident reaches “Investigated” status.
Optional Fields
Injury/Body Part – If there was any type of injury select this checkbox and select a body part from the list.
Location ID – Place your cursor in this field and press F8 or click the list of values icon from the toolbar to see a list of locations to select from.
Substances Involved – Describe any substances involved, typically this field will be used for environmental incidents that involve some type of chemical.
Immediate Actions Taken – Describe any immediate actions taken.
Environmental Conditions – Any relevant descriptions about conditions (i.e. weather, lighting, etc).
Remarks – Any additional remarks about the incident.
After entering all the information select the Save option from the toolbar. This will save the incident, assign it a case number and set it to a “Prepared” status. Next, right click in the header area and select the Confirm option from the pop-up menu.
Next, right click in the header area again and select the Acknowledge option from the pop-up menu. Once you set it to Acknowledged an email blast will be sent out with the incident specifics similar to what we send manually now (see example at the end of this document). This is all that needs to be done at this point, additional information can be added as it becomes available through the investigation process.
Example email of initial incident notification:
